Quick Navigation

Blog and Latest News

Human Resource Services

Thursday, 12/03/2009

Severe Weather and University Closure Procedures

Severe Weather and University Closure Procedures

MEMORANDUM

TO: NIU Faculty and Staff

FROM: Steve Cunningham, Associate Vice President
>Administration and Human Resources

DATE: December 1, 2009

RE: Severe Weather and University Closure Procedures

The following is an annual advisory notice for employees summarizing university procedures for severe weather and employee responsibility for attendance when significant weather conditions arise.  Weather conditions can develop which require the university to consider the status of operations. These considerations involve the weather forecast, status of snow removal,  class cancellations, the residential student population, and maintenance of essential services.  Decisions concerning class cancellations are undertaken by the Provost.  A decision to declare an emergency weather closing of campus operations (including class cancellations) is a consultative process involving the departments of Public Safety, Physical Plant, Environmental Health and Safety, the Provost Office, my office, and representatives from the different university divisions.  The range of potential decisions is summarized as follows:

1. Full campus operations including class schedules (unless cancelled by individual faculty members) remain in effect.
2. Classes are cancelled at one or more NIU campus locations with campus offices and physical facilities remaining operational.  Employees should exercise judgment in terms of travel conditions. Designated essential service personnel are required to report for duty.
3. An emergency closure of one or more campus locations is authorized due to a severe weather emergency. Classes are cancelled and all offices and physical facilities are closed with the exception of essential service operations.  Employees are placed on excused absence with the exception of designated essential service personnel who are required to report for duty (weather conditions and the status of operations at the off-campus centers may differ from the DeKalb campus).

Among the options outlined above, condition #1 will apply in most circumstances.  As a general rule, the university is always open.  When conditions #1 or #2 prevail, employees need to decide whether travel to the campus will be hazardous.   With the exception of certain designated essential service personnel, it is the personal responsibility of all faculty and staff to make their own decisions and judgments concerning travel conditions and the danger of attending classes or coming to work under conditions which they personally believe to be unsafe.  The university administration will endeavor to make the best decision possible concerning general conditions and the overall needs of the campus.  However, specific situations and travel circumstances pertaining to individual members of the campus community must be independently evaluated.  In the event that any (non-essential service designated) employee determines that travel during a severe weather condition would be hazardous to their individual safety, then the supervisor should be notified and the absence will be considered approved with available vacation, compensatory time, or leave without pay authorized accordingly. 

Information concerning the operational status of the university during severe weather conditions is available on the NIU Home Page at http://www.niu.edu.  Weather closing information will be updated on a regular basis when severe weather conditions occur.  The Weather Status Hotline, NIU’s Home Page and regional radio/television announcements will also be continually updated.  For online weather closure information, access http://www.niu.edu/weather/ which includes a link to a list of television and radio stations that broadcast information on weather-related class cancellations at NIU.  Weather preparedness updates are issued on the website, and via e-mail, before and during a winter storm.  

Toll Free Weather Status Hotlines:
For updated information regarding weather closings at NIU’s DeKalb campus, as well as the outreach centers at Hoffman Estates, Naperville, Oregon and Rockford, you also can call the NIU Toll Free Weather Status Hotline:

  • Local residents, dial 752-OPEN (752-6736)
  • Long distance callers, dial 1-888-4NIU-OPEN (1-888-464-8673)
  • Local TDD callers, dial 753-9703
  • Long distance TDD callers, dial 1-888-NIU-WTHR (1-888-648-9847)

Have a great and safe winter weather season!

 




Contact Us

Main Location
1515 West Lincoln Highway
DeKalb, IL 60115
815-753-6000

Campus Service Center
Swen Parson 110
DeKalb, IL 60115
815-753-6000

Affirmative Action and Diversity Resources
1515 West Lincoln Highway
DeKalb, IL 60115
815-753-1118

Payroll/Compensation
1515 West Lincoln Highway
DeKalb, IL 60115
815-753-6000

Benefits
1515 West Lincoln Highway
DeKalb, IL 60115
815-753-6000

Employee Assistance
Holmes Student Center Room 709
DeKalb, IL 60115
815-753-9191

Student Employment
Swen Parson 232
DeKalb, IL 60115
815-753-1394