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Sick / Vacation Leave

Faculty and Supportive Professional Staff

In accordance with the Board of Trustee Regulations, Faculty and Supportive Professional Staff whose work schedules do not conform to the academic calendar (appointments typically 10 1/2 months or greater) will receive two vacation days per month (may be prorated based on full time equivalent). Vacation may be accumulated up to a maximum of 56 days.

Employees on temporary appointments and those whose positions are funded entirely on grants and/or fees for services, who are eligible to earn vacation, shall not accumulate vacation beyond the termination date for each specific temporary appointment and any balance shall be adjusted to "zero" as of the termination date specified in each temporary appointment unless there is a consecutive temporary appointment. In the event of consecutive appointments, vacation balances may be accumulated at the applicable leave-earning rate to a maximum of that earned in two service years. No pay shall be provided in lieu of vacation accumulated while in temporary appointment status and employees will not be permitted to extend their service to the University by taking vacation at the end of the appointment.

In accordance with the Board of Trustee Regulations, if eligible, sick leave shall be earned at the full-time rate of one work day for each month or a portion of a month of service, with no limit on the number of days that can be accumulated. Sick leave earned prior to January 1, 1984 or after December 31, 1997, shall not be eligible for compensation at termination.

Civil Service Employees

In accordance with the Board of Trustee Regulations, Civil Service employees earn vacation as follows:

Nonexempt (Hourly) Employees

Employees in positions which would be defined as nonexempt by federal Fair Labor Standards Act criteria, who are eligible as defined in these regulations, shall earn vacation in accordance with the following schedule:

  1. For the first, second and third years of consecutive service, 12 work days in each year of service.
  2. For the fourth, fifth and sixth years of consecutive service, 15 work days in each year of service.
  3. For the seventh, eighth and ninth years of consecutive service, 18 work days in each year of service.
  4. For the tenth, eleventh, twelfth, thirteenth and fourteenth years of consecutive service, 21 work days in each year of service.
  5. For the fifteenth year and beyond, 25 work days in each year of service.

Exempt Employees

All employees in positions which would be defined as exempt by federal Fair Labor Standards Act criteria, for whom no fixed schedule of hours is provided and who receive no overtime compensation, shall earn vacation in accordance with the following schedule:

  1. For the first, second and third years of consecutive service, 25 work days in each year of service.
  2. For the fourth, fifth, and sixth years of consecutive service, 26 work days in each year of service.
  3. For the seventh, eighth, and ninth years of consecutive service, 27 work days in each year of service.
  4. For the tenth year and beyond, 28 work days in each year of service.

Accumulation of Vacation Days

An employee may accumulate at his/her then current leave-earning rate an amount of leave equal to that earned in two service years, but upon reaching this accumulation will cease to earn leave except as the accumulation is reduced.

NOTE: Nonexempt (Hourly) Employees with more than 14 years of service will be permitted to accrue up to a maximum of 56 vacation days.

Sick leave, if eligible, is earned at the full-time rate of one work day for each month of service. The amount of leave accrued at the time when illness or injury begins shall be available in full, and additional leave shall continue to accrue while an employee is using that previously earned. There shall be no limit to the amount of sick leave that may be accumulated. Sick leave earned prior to January 1, 1984 or after December 31, 1997, shall not be eligible for compensation at termination.

Need more information?

Call the HRS Service Center at 815-753-6000 and ask to be connected to one of our HR associates.

Central Management Services http://www.cms.illinois.gov