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Employee Departures

Employee departures from the University include resignations, retirements, dismissals, or other types of separations.

To ensure a smooth exit when an employee departs from the University, both the department and the employee have specific responsibilities.

Department Responsibilities

Upon notification of a departure the department should follow the following steps:

  1. Notification paperwork:
    • Submit a Personnel Action Form (PAF) indicating termination or retirement to Human Resource Services.
      • Faculty
      • Supportive Professional Staff
      • Students, extra help, or graduate assistants departing on a date earlier than their appointment end date
    • Go to Human Resource Services to Complete a Separation Form.
      • Civil Service employees
  2. Assist all employees who are departing in submitting their final Benefit Usage Report or Hourly Time Sheets to the Payroll Office.
  3. Provide the Exit Checklist to all employees.

Employee Responsibilities

Upon notification of a departure the employee should complete the following steps:

  1. Notification paperwork:
    • Submit a letter of resignation or retirement to their department
      • Faculty
      • Supportive Professional Staff (SPS)
      • Graduate Assistants
    • Go to Human Resource Services to Complete a Separation Form.
      • Civil Service employees
  2. Required to submit final Benefit Usage Report or Salaried Non-Exempt / Hourly Time Sheets to the Payroll Office.
    • Faculty
    • Supportive Professional Staff
    • Civil Service
  3. All employees should complete the Exit Checklist and submit it to their department.

Your Human Resource Service Team is available to assist you with any of your human resource needs, call the HRS Service Center at 815-753-6000.