Hourly Time Sheet Processing

Employees should use the Salaried Non-Exempt/Hourly Time Sheet and Benefit Usage Report from the Human Resource Services website to report their time. They can ink sign and deliver to their supervisor for approval (physical copy or by scanning and emailing the document) or use an electronic signature. They should then email, from their NIU email account, their time sheet to their supervisor for approval. 

The supervisor should then either ink sign or use an electronic signature forward to the timekeeper for processing.

Timekeepers should email the hourly timesheets for their department to payroll@niu.edu by 4:30 p.m. on the date the hourly summaries are due. All timesheets should be attached to one email. We will accept paper copies in the HR drop box outside the main HR building.

Timekeepers should maintain the email correspondence between employees and supervisors as well as any documentation on internal approval processes at the department level for audit purposes. It may be necessary to provide this documentation in future audits. Only the actual hourly timesheets should be emailed to payroll@niu.edu for review and processing.